Assistant to Senior Management (Japanese Speaking)

Job Title: Assistant to Senior Management Location: Phnom Penh Reports To: Senior Management (SM) Department: Executive Office Job Type: Full-time.
Role Overview:
We are seeking a highly organized, proactive, and detail-oriented Assistant to Senior Management to provide direct support to the Senior Management. This role involves summarizing key activities, facilitating communication, handling projects, preparing documents, and ensuring smooth coordination between management and stakeholders. The Assistant will also support the Senior Management (SM) in meetings, both locally and internationally, and assist in document translation.
Responsibilities: • Provide comprehensive administrative assistance to the Senior Management • Manage and maintain complex calendars for senior management, including scheduling meetings, appointments, and travel arrangements, while proactively resolving conflicts • Assist with special projects as assigned, including research, data collection, and project coordination • Take clear and accurate notes on the directions provided by SM and effectively communicate expectations to relevant teams (Management, HoDs, or other stakeholders) • Prepare documents in Microsoft Word, Excel, and PowerPoint for meetings with management, clients, and government officials • Accompany SM to major meetings with business partners, clients, and government officials, and take minutes during the meetings for SM • Ensure that key action points from meetings are recorded, followed up on, and communicated to relevant stakeholders • Summarize some activities of Senior Management (SM) during the meeting and note down key points for future reference • Check and follow up on previous meeting minutes and pending tasks with other management teams to ensure timely resolution • Summarize news articles or other materials provided by SM and present the key points for review • Translate documents between Khmer, English, and Japanese • Safely file and organize documents, ensuring easy retrieval when needed urgently. • Facilitate communication and coordination between Senior Management and other teams within the company • Build and maintain strong relationships with internal and external stakeholders, acting as a professional and courteous representative of the senior management team • Accompany SM to provincial areas and overseas as required, ensuring all logistical arrangements are made and necessary documentation is in place • Perform other tasks assigned by Senior Management to support the overall functioning of senior management.
Qualifications: • A Bachelor's degree in Business Administration, Management, or a related field • Cambodian citizen, Female/ Male. • Age: 22-50 years old. • Minimum of 3 years’ experience as a secretary or assistant to CEO, MD, or Senior Management. • Strong organizational and time management skills. • Proficiency in Microsoft Office or/and equivalent applications. • Ability to work under pressure, as a team, honestly. • Open-minded, flexible, adaptable, and strong in accountability. • Candidates with a strong desire to grow and develop into leadership roles in the future will be prioritized. • Japanese language proficiency at N3 or N2 level at least. • Proficiency in Khmer and English (both spoken and written)

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